Fluid Onboarding

Stress Free Onboarding

With our intuitive web-based Onboarding Assistant, new hires can complete essential onboarding tasks directly from their smart devices—anytime, anywhere. By using smart device camera scanning, Fluid captures key details instantly, simplifying documentation and minimizing manual entry. New hires are guided step-by-step through forms like the I-9 and W-4, direct deposit setup, and company policy review, with the flexibility to pause and resume as needed.

This flexible process not only speeds up onboarding but also sets a professional first impression, giving new employees an efficient, engaging start.

Stand-Alone I-9

Designed for organizations that only need I-9 compliance, Fluid I-9 is a streamlined, stand-alone solution. It empowers new hires to complete and submit their I-9 documentation directly from their smart devices, using their device's camera to scan IDs and automatically populate key information.

Fluid I-9 fits seamlessly into any workflow and can be integrated into third-party systems, making it ideal for organizations or service providers who need fast, efficient I-9 verification without a full onboarding platform.

Reliable Compliance Made Simple

Fluid Onboarding helps keep your company compliant, managing complex onboarding requirements and employment eligibility with ease. Our platform automates critical compliance checks and taking the manual guesswork out of regulatory processes.

From document retention to audit trails, Fluid provides the compliance backbone you need, ensuring that each step meets federal and state standards. Our compliance features help protect your organization against costly errors, saving time for HR teams and reducing legal risks, so you can onboard confidently, knowing you’re fully covered.

Full Visibility & Oversight

Effortlessly manage your onboarding process with our Employer Portal, designed to enhance your efficiency and oversight. Easily dispatch onboarding invites to new hires and monitor their progress in real-time, providing you with the peace of mind that comes from knowing exactly where each individual is in their onboarding journey.

To ensure that all necessary steps are completed on time, the Employer Portal has a built in notification system, allowing you to stay proactive and address any potential delays before they become issues.

With Fluid's Employer Portal, you can streamline the onboarding experience, ensuring that nothing falls through the cracks and that your new team members feel welcomed and well-informed from day one.

Seamless E-Verify Integration

Fluid’s E-Verify add-on streamlines employment eligibility verification, making it fast, secure, and hassle-free. Employers can manage E-Verify enrollment directly through the Employer Portal and set location-specific compliance settings, ensuring that each hiring site meets its unique requirements.

Our system submits I-9 data collected during onboarding to E-Verify through a secure, automated connection—no need for manual entry. Verification results are saved directly to the employee’s record in the Employer Portal, and the system provides guided steps for both employers and new hires, covering any additional actions required. With Fluid, eligibility verification is a seamless and fully compliant experience from start to finish.

Secure, Paperless Cloud Solution

Fluid Onboarding’s secure, cloud-based system delivers peace of mind while transforming your onboarding experience into a fully digital, paperless process. Built on a foundation of SOC 2 Type II compliance and robust, industry-standard encryption, Fluid safeguards employee records, ensuring that sensitive information is accessible only to authorized personnel.

With Fluid, the need for physical storage is minimized, reducing human error and making documentation instantly retrievable, which boosts both efficiency and security. Our paperless system not only speeds up the onboarding process but also provides a compliant, secure way to manage employee data, no matter where your team is based.